Coordinator of the EU Mission CSA "Restore our Oceans and Waters" in the Baltic and North Sea Region - Visit Blue Mission BANOS

SUBMARINER CAREERS

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Application deadline: 9 June 2024

Starting date: As soon as possible

Contract: Unlimited

Working Hours: Full-Time

Place of work: Berlin

Who are we?

We are a small consultancy specialised in the coordination of transnational cooperation projects, mostly funded by the European Commission (Horizon; Interreg, Erasmus), but also other public donors. Our topical focus lies in projects dealing with the sustainable use of the sea. Among others we run the permanent secretariat of the SUBMARINER Network for the Promotion of Blue Growth as well as the EU4Algae initiative. SUBMARINER is a flagship initiative within the EU Baltic Sea Strategy as well as EU Mission ‘Restore our Oceans’, bringing together a variety of public and private stakeholders, all engaged in the innovative and sustainable use of marine resources.

s.Pro / SUBMARINER have currently a portfolio of 25 ‘active’ projects with a volume of almost € 8 million for our services and a total project volume of more than € 80 million.

All projects have a term of three to four years and bring together between eight and 25 partners from research, industry, business development, NGOs and administration from all European countries.

Who are we looking for?

We are looking for a new staff member for our Berlin office to support our growth. Under the supervision of the Director of Finance and Administration and in cooperation with the Project Finance Coordinator you will be responsible for the preparatory accounting (together with the external accounting office) and payments. In addition, you will support with financial and administrative aspects of the implementation of our projects.

What are your responsibilities?

Accounting
  • Act as focal point for all accounting and payments related matters;
  • Pre-booking of invoices and coordination with the external accounting office;
  • Processing payment transactions and monitoring the bank account;
  • Maintaining an up-to-date cash book;
  • Managing credit card reconciliation;
  • Reconciliation and clarification of accounts and open items;
  • Management of asset accounting;
  • Main contact person for travel expenses (control, account assignment and internal knowledge management);
  • Assisting with the preparation of the annual financial statements and the external audit;
  • Ensuring that all accounting documents are complete and archived in accordance with legal requirements and donor regulations;
Finances
  • Support the Project Finance Coordinator with the management of project finances and administrative processes;
  • Prepare outgoing invoices and monitor the payments;
  • Provide regular accounting reports;
  • Support with the cash-flow monitoring;
  • Support with the monitoring of the organisational budget;
  • Support with the preparation of administrative and financial documents for audits and project proposals.

What is the ideal mix of competencies and skills?

  • An educational background in Business Administration, Financial Accounting, or similar;
  • At least four years of financial and/or accounting experience (in an international environment is a plus);
  • Good knowledge of Microsoft 365 (SharePoint desirable);
  • Experience in the use of an accounting program (e.g. DATEV) is an advantage;
  • Good understanding of relevant German laws regarding accounting and taxes (especially VAT);
  • Team player with a hands-on mentality;
  • Open-minded and flexible;
  • Independent and reliable way of working;
  • Analytical thinking and accuracy;
  • Ability to work in a diverse and international team;
  • Very good knowledge of English and German.

What do we offer you?

  • A meaningful job in a very dynamically evolving environment, where you contribute to climate change mitigation; reduction of pollution and biodiversity loss;
  • A job in a firmly established, successful, highly dynamic company with a long-term secured project portfolio;
  • An attractive fixed salary; as well as potential bonus payments;
  • An interesting multi-cultural, international and diverse team;
  • The possibility of continuous personal development;
  • We encourage and support you in attending targeted training measures;
  • An optimal working environment with a beautiful loft office in the middle of the Schöneberger Kiez with 2 minutes walk from S-Bahn/U-Bahn/Bus;
  • Up to three home office days per week; flexible working hours and holiday regulations (by arrangement);
  • Regular overall team retreats to promote internal knowledge transfer, generate shared ideas and strengthen the working atmosphere.

How do you apply?

Please send us your CV with a meaningful cover letter in English and any other documents to: lm@sustainable-projects.eu. Subject: Finance and Accounting Officer
 
Closing date for applications: 9 June 2024. The position may be filled before the deadline has been reached, so early applications are encouraged.

Salary range: 48.000 € to 57.000 € / year

Starting date: As soon as possible

Position type: Management

Place of work: Berlin

Who are we?

s Pro sustainable projects is a consultancy specialised in the coordination of transnational projects, mostly funded by the European Commission. Our topical focus lies in projects dealing with the sustainable use of the sea. We run the permanent secretariat of the SUBMARINER Network for Blue Growth and act as coordinators of the EU4Algae stakeholder forum initiative as well as the Mission Ocean in the Baltic and North Sea. SUBMARINER is the cooperation platform for actors / initiatives across the Baltic Sea Region and beyond, who are engaged in promoting innovative and sustainable uses of marine resources.

We have a long-term secured portfolio of more than 25 large scale projects supporting the ‘blue’ part of the EU Green Deal and operate with an extensive network of trusted cooperation partners from research, industry, business development, NGOs and administration from across Europe. We currently have over 30 employees coming from a wide range of different academic backgrounds with 19 different nationalities.

The Aquatic Value Chains team currently manages SUBMARINER Network and s Pro’s participation in 12 different projects and service contracts focusing on topics including algae and mussel cultivation and product development, sustainable fisheries, recirculating aquaculture systems and ocean regeneration.

Tasks

  • EU project management, administration, stakeholder management and acquisition, (i.e. conducting desk research; stakeholder mapping; monitoring of budgets; document preparation);
  • Planning, organising and participating in meetings and events (in-person & online), overseeing logistics and technical support when necessary;
  • Converting reports and other project content into understandable articles, abstracts, presentations, animations, etc. for our various media channels;
  • Content design and optimisation of the appearance and content of our various websites (text, image, graphics, podcasts, video) as well as social media accounts (LinkedIn, Facebook, Instagram, Twitter, YouTube, TikTok) and other communications content.

Requirements

Relevant university degree at Master’s level in an environmental / biomarine discipline

  • At least 3 years’ relevant work experience, ideally managing EU projects and/or in relevant industry sectors
  • Experience or demonstrated keen interest in fisheries and/or the fish or shrimp aquaculture sectors, seafood side-stream valorisation and efficient use of resources
  • Fluent written and spoken English. Proficiency in German and/or other languages of the Baltic sea region is an advantage.
  • Proven ability in project organisation and written and verbal communication
  • Digital native with good knowledge of MS Office and Sharepoint;
  • Good knowledge of using CMS programs (esp. WordPress); collaboration tools (e.g., Miro, slido) and creating attractive digital content
  • Able to travel occasionally in Europe to co-host or participate in events.

Please note that you must hold the right to live and work in Germany. No visa sponsorship for non-EU nationals can be offered.

Benefits

  • A meaningful job in a very dynamically evolving environment, where you contribute to climate change mitigation, reduction of pollution and biodiversity loss;
  • An interesting multi-cultural, international and diverse team;
  • Individual career development; including targeted training activities;
  • A beautiful loft office in the middle of the Schöneberger Kiez within 5 minutes’ walk of S-Bahn/U-Bahn/Bus;
  • Up to three home office days per week; flexible working hours and holiday regulations (by arrangement);
  • Regular overall team retreats to promote internal knowledge transfer, generate shared ideas and strengthen the working atmosphere;
  • Participation project meetings / conferences in interesting places across Europe.
  • Annual salary range of €48-57K depending on experience

To apply, please upload your CV and cover letter on the application page. Applications will remain open until a suitable candidate is found, but we recommend an early application to ensure consideration.

APPLY HERE

Please also visit our websites to find out more about our projects and key issues.

Don’t see any positions that match your profile?

We encourage initiative applications! Reach out to our HR, Lisa Rebohl via email: lr@submariner-network.eu

Our purpose

Improving the blue environment and economy in the Baltic Sea region and beyond.

Our Values

  • We strive to make a sustainable impact
  • We foster trust-based collaboration
  • We produce high quality work
  • We have a growth mindset and are always open to learning

Berlin Office

The SUBMARINER Network office is located in Berlin-Schöneberg in the heart of the German capital. The open plan office enables our team to collaborate on projects in person, host partner meetings, and enjoy team lunches together.

Life at SUBMARINER

Blue economy careers

Flexibility to meet your life

We recognise that everybody’s life has different needs. We utilize a hybrid-model of working, giving our teams time to build strong working relationships in the office and the flexibility to work from home. We value diversity and inclusion in backgrounds and experiences, and work to integrate these into our working culture.

Growth opportunity at SUBMARINER Network

Travel and growth

We are global citizens who thrive in intercultural settings. Travel, international partnership, and networking is central to life at SUBMARINER. While English is our working language, we are a multilingual group from more than 15 countries.

SUBMARINER Network Team

Company gatherings

Sometimes work life can get busy. To ensure that we remain aligned as a team, we gather as a company at fixed points throughout the year to reflect on our path as an organization and determine the next steps in our working structures.

Curious about who drives the SUBMARINER Network?